Situation Vacant – District Secretary

Hinckley District Scout Council are currently looking for a District Secretary.

The Secretary will support the Chair of the Executive Committee to ensure the smooth functioning and sound administration of Hinckley District in accordance with the Policy, Organisation and Rules of The Scout Association.
Appointment Requirements:
Must successfully complete the appointment process (including acceptable
personal enquiries and acceptance of The Scout Association’s policies).
It is expected that whilst volunteering for this role you will undertake regulated activity.
Main Tasks:
The responsibilities of the Secretary
Provide administrative support to the running of the Executive Committee.
Act as Secretary for the Scout Council.
Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting
logistics for the Executive Committee.
Taking accurate and accessible minutes of Executive Committee meetings.
Distributing agendas, minutes and supporting documents for Executive Committee meetings.
Maintaining accurate records for the administration
of the District; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
Ensuring the safety and security of records maintained by the Executive Committee, complying
with appropriate legal requirements.
Communicating with the Executive Committee and relevant Scout Council.
Support the completion of the Annual Census return.
Preparing the appropriate administration for the Annual General Meeting, including collating
the Annual Report and Accounts for the Annual General Meeting.
Skills for a Secretary
Strong organisational skills
Strong communication skills
Ability to work as part of a team
Able to think creatively and solve problems
Good IT skills
Ability to summarise information for
different audiences
Willing to speak one’s mind and listen to the views of others.
Able to maintain independent and objective judgement
If you would like further information or would like to discuss volunteering for the role, then please send an email to;

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